09. Innovation

Is your HR software solution a game changer?

HR software solutions, also referred to as Human Resource Management Systems (HRMS) or Human Capital Management (HCM) software, have proven to be game changers for many organisations. They offer a wide range of benefits that can significantly impact an organisation's HR processes and overall business operations. Here are just some of the many ways HR software can be a game changer.

Efficiency: HR software automates many time-consuming and repetitive tasks such as payroll processing, employee recruitment and onboarding, and benefits administration. This frees up HR professionals to focus on more strategic and value-added activities.

Data Management: HR software centralises employee data providing a ‘single source of truth’, making it easier to access and manage key information. This also reduces the risk of data errors from holding data across multiple systems and ensures that all HR related information is up-to-date, accurate and readily accessible.

Recruitment and Onboarding: HR software solutions may also include applicant tracking and onboarding modules that automate and streamline recruitment and new starter processes. This delivers a one stop approach for HR teams to source, screen, and onboard new talent more efficiently.

Compliance and Reporting: HR software can help organisations ensure compliance with legislation and, as with Frontier Software’s ichris HCM, may include a reporting tool to generate reports for internal stakeholders and returns for third parties, such as HMRC and pension providers.

Employee Self-Service: Typically, HR software offers a self-service portal where employees can access their own information, request leave, view payslips and update personal details.  Self-service is a key aspect of an HR software solution that can greatly reduce the administrative burden on HR teams. Furthermore, self-service apps have extended the ease of use and convenience expected in today’s Smartphone society.

Performance Management: Integrated performance management modules allow organisations to set and track goals, conduct performance reviews, and provide feedback to employees through the medium of self-service. Once again, streamlining processes, reducing time spent on routine tasks and presenting a professional, co-ordinated approach to staff.

Analytics and Insights: HR software provides data analytics and reporting capabilities, allowing organisations to gain valuable insights into their workforce and informing strategic decisions. Advance reporting enables the HR team to spot patterns and help develop and improve processes for the hiring, development, and retention of employees.

Cost Savings: While there is an initial cost associated with implementing HR software, the long-term savings in terms of reduced administrative overhead and improved efficiency can be substantial.

Scalability: HR software solutions are often scalable, which means they can grow with your organisation. Whether you're a small or large enterprise, you can find a solution that suits your needs (and your budget).

Support Remote Working: The rise of remote work has made HR software even more essential as systems enable remote workers to access HR services and information from anywhere, thus ensuring that HR processes can continue uninterrupted.

It is important to note that the effectiveness of an HR software solution depends on various factors, including an organisation's specific needs, the quality of the software, and the ability of HR staff to adapt to and effectively use the system. Implementing an HR software solution will require careful planning, training, and ongoing support to fully realise the benefits.

In summary, HR software solutions can be game changers, streamlining HR processes, improving data management, and enabling more strategic HR functions. Plus, they can contribute to increased efficiency, compliance, and overall employee satisfaction.  Frontier Software offers a modular, fully integrated HCM software solution to help support HR teams through the entire employee lifecycle.

Article originally published on HR Grapevine November 2023.